Transitioning from Legacy ERP: Key Considerations for a Smooth, Strategic Upgrade.
Switching ERP (Enterprise Resource Planning) software is a significant decision for any company and involves careful consideration of several key factors. Here are the main considerations:
- Business Needs Assessment
- Cost Analysis
- Scalability
- Customization vs. Standardization
- Integration Capabilities
- User Experience and Training
- Vendor Reputation and Support
- Implementation Timeline
- Change Management
- Data Migration and Management
- Regulatory Compliance
- Feedback Mechanism
A change to how your organization operates requires intentional planning to ensure alignment with business goals and seamless integration. But when these key considerations are kept top of mind, and are essentially “built into” your transition plans, you will set your team up for success!
Now, let’s take a look at how Acumatica’s Cloud ERP (and Vurbane) stack up…
Needs Assessment & Business Requirements
The Vubane team drills down into your business processes taking the time to understand how your company operates and why specific mechanisms or teams are in place. Once we’ve taken the time to learn your unique functionalities and preferences, we’re able to transform your organization with Acumatica’s tailored solutions – we fit the software into your business, and not the other way around.
Cost Analysis
- With Acumatica, full transparency is part of the package. No multi-year contract commitments or user-based licensing fees. Read more here: Three simple factors
- As an implementation partner, Vurbane will work with you and your needs in mind to determine pricing that makes sense for your business and its long term growth.
Scalability
Acumatica’s Cloud ERP is designed to grow with your business. We encourage customers to be realistic about their current and near future needs, making it clear that increased functionality and add-ons will be ready whenever it makes sense for their business needs and expected growth. Build for what you need, and pay for what you use is the main philosophy when we discuss scalability and cost.
Customization + Standardization
Whenever possible, use the native functionality available to you! One of many reasons why customers love using Acumatica is because their Cloud ERP is so powerful and flexible on its own. And should you ever need a more personalized solution, there is a thriving Acumatica ISV Marketplace with various plug-in solutions to choose from, plus our in-house development team to work with you to get things just right.
Integration Capabilities
As mentioned, Acumatica has vetted and partnered with ISV (Independent Software Vendors) who build solutions specifically for Acumatica customers, so you don’t have to worry if the available options will actually be a good fit. Our team will be there to help during the selection process and throughout the integration implementation.
User Experience & Training
- Acumatica offers professional online training and education that is free and comprehensive, for anyone, in your organization!
- With Vurbane, training is built into our implementation and consulting infrastructure. Your ERP solution will be tailored to how your business operates; customers are never left wondering how a module in the system should work properly, and don’t have to stress about add-ons or updates to their systems in the future.
Vendor Reputation & Support
- The team at Vurbane is a certified Acumatica Partner, which means we are a trusted company within the ecosystem and must follow and abide by Acumatica’s Customer Bill of Rights.
- The Acumatica Marketplace offers trusted and vetted ISV Partners if customers require applications or services that fall outside of the native functionality.
Implementation Timeline
- “Slow is smooth, and smooth is fast” is a phrase we’ve wholly embraced as a team at Vurbane. Our project management approach is built to ensure your success from start to finish. With proven methodologies, meticulous planning, and a commitment to clear, proactive communication, we guide every project with precision and care. We anticipate challenges, adapt swiftly, and keep your goals in focus, ensuring projects stay on track, on budget, and deliver the highest quality outcomes.
- Vurbane’s in project management translates into seamless execution and peace of mind for our customers—allowing you to focus on what matters most, knowing your project is in excellent hands.
Change Management
With our extensive implementation knowledge and experience, changing doesn’t need to be difficult. We start every project on a strong foundation of change management principles:
- Planning and preparation
- Communication
- Stakeholder engagement
- Training and development
- Monitoring and evaluation
Vurbane’s project management practices also go hand in hand with the principles of successful change management. We’ll be on your side guiding you, and your team, every step of the way!
Data Migration and Management
- Acumatica and Vurbane understand that this is a complex and, usually, a very time consuming task. Which is why part of our change management principles include how to approach migrating and managing your data. We’ll work with your team to create a plan for how to transfer data from the old system to the new one, including cleaning and validating data to ensure accuracy. Read more here: Cloud ERP Implementation: Migrating Your Data
Regulatory Compliance
- Acumatica’s decision to focus on industry specific editions ensures that compliance is a top priority. You can feel confident that your company will be able to maintain a high standard within your chosen industry. Read an example here: Compliance with Acumatica’s Construction Edition
- From a financial standpoint, Vurbane’s experienced Consultants are also CPAs (Certified Public Accountants), which means they have a fiduciary duty to act and advise only in the best interest of your business.
Feedback Mechanism
- Internal: Outside of your Vurbane project team, you will have a point-of-contact who is responsible for checking in on the implementation progress, receiving feedback, and resolving any issues as necessary.
- External: As a customer, working with a certified Acumatica VAR Partner (Vurbane), you will have access to communicate with a Partner Account Manager at Acumatica to submit feedback or request enhancements during your service at any time during the partnership.
If your business is at a crossroads and heading towards change, let’s talk!
Vurbane is ready to tackle your pain points, concerns, and answer any questions. We’re excited to help you accomplish the goals you have in mind for the future of your company! Book an intro call to get started on a new path forward.